Fonetic Privacy Policy

Additional Information Clauses

Customers.

  • Responsible entity:
  • Purpose:
    • The purpose of this update is to outline the management of customer information whose data is used for commercial prospecting
    • Respective data will be conserved during the course of the contractual relationship and will be maintained in possession for a duration of 5 years after the contact termination.
  • Legitimacy:
    • Customers: by contractual agreement
  • Recipients:
    • Data provided will be available for the use of FONETIC and disclosed to companies within the FONETIC Group
    • No other disclosures foreseen by legal obligation.
  • Rights:
    • THE CUSTOMER, in accordance with articles 15 and 21 of the (EU) Regulation 2016/679 of the Data Protection Act, is free to exercise their right to access any data which FONETIC holds, to alter, eliminate (“right to be forgotten”), limit, oppose or transport any respective data using the postal address previously stated at the beginning of this clause, or electronically using the email address rgpd@fonetic.com.
    • The aforementioned rights consist of and are outlined, under the requirements of articles 15 and 21 of the GDPR, that the customer has the right to:
      • Known what data FONETIC has in its possession and in what capacity is it being used for.
      • Update their data
      • Limit the treatment and use of their data
      • Exercise the “right to be forgotten” or elimination
      • Voice their objection to the treatment if their data in determined circumstances and with motive related to their specific situation
      • Receive their data by way of an accessible format or ask to cancel
    • At any moment the CUSTOMER can withdraw their consent that had been given to the specified treatment, which may later cause the unilateral termination of the contract agreement by way of not fulfilling its obligations, if this had been specified as such in the heading “legitimacy”
    • To exercise their rights the CUSTOMER should attach in their request a photocopy of an official document of identification in order to verify their identity.
    • The CUSTOMER is reminded of their obligation to present any such claim to the Spanish Agency for Data Protection.

 

Commercial Contacts.

  • Responsible entity:
  • Purpose:
    • The purpose of this update is to outline the management of commercial contacts whose data is used for communication and commercial prospecting
    • Respective data of commercial contacts will be kept for a period of 5 years
  • Legitimacy:
    • By consent of interested party
  • Recipients:
    • Data provided will be available for the use of FONETIC and disclosed to companies within the FONETIC Group
    • No other disclosures foreseen by legal obligation.
  • Rights:
    • The COMMERCIAL CONTACT, in accordance with articles 15 and 21 of the (EU) Regulation 2016/679 of the Data Protection Act, is free to exercise their right to access any data which FONETIC holds, to alter, eliminate (“right to be forgotten”), limit, oppose or transport any respective data using the postal address, previously stated at the beginning of this clause, or electronically using the email address rgpd@fonetic.com.
    • The aforementioned rights consist of and are outlined, under the requirements of articles 15 and 21 of the GDPR, that the COMMERCIAL CONTACT has the right to:
      • Known what data FONETIC has in its possession and in what capacity is it being used for.
      • Update their data
      • Limit the treatment and use of their data
      • Exercise the “right to be forgotten” or elimination
      • Voice their objection to the treatment if their data in determined circumstances and with motive related to their specific situation
      • Receive their data by way of an accessible format or ask to cancel
    • At any moment the COMERCIAL CONTACT can withdraw their consent that had been given to the specified treatment, which may later cause the unilateral termination of the contract agreement by way of not fulfilling its obligations, if this had been specified as such in the heading “legitimacy”
    • To exercise their rights the COMMERCIAL CONTACT should attach in their request a photocopy of an official document of identification in order to verify their identity.
    • The COMMERCIAL CONTACT is reminded of their obligation to present any such claim to the Spanish Agency for Data Protection.

Employees.

  • Responsible entity:
  • Purpose:
    • Information given by employees (identity data, personal data, academic data, professional data and biometric data for acces to premises) will be used to manage information and processes relative to the specific requirements of the Human Resources Department
    • Data provided will be kept for the duration of the working agreement and for a period of 5 years after the termination date of the working agreement
  • Legitimacy of contractual agreement:
    • Work contact between FONETIC and the EMPLOYEE. Notification is given about the mandatory nature of communicating personal data in order to complete the necessary procedures carried out by the Human Resources Department in FONETIC.
  • Recipients:
    • Data provided will be available for the use of FONETIC and disclosed to companies within the FONETIC Group
    • Data provided can also be disclosed to client companies of FONETIC within their services framework.
    • Disclosures of email addresses to services companies providing they have services within the European Community or comply with the data protection agreements outlined in the Privacy Shield signed between the United States and the European Community
    • No other disclosures foreseen by legal obligation
  • Rights:
    • The EMPLOYEE, in accordance with articles 15 and 21 of the (EU) Regulation 2016/679 of the Data Protection Act, is free to exercise their right to access any data which FONETIC holds, to alter, eliminate (“right to be forgotten”), limit, oppose or transport any respective data using the postal address, previously stated at the beginning of this clause, or electronically using the email address rgpd@fonetic.com.
    • The aforementioned rights consist of and are outlined, under the requirements of articles 15 and 21 of the GDPR, that the EMPLOYEE has the right to:
      • Known what data FONETIC has in its possession and in what capacity is it being used for.
      • Update their data
      • Limit the treatment and use of their data
      • Exercise the “right to be forgotten” or elimination
      • Voice their objection to the treatment if their data in determined circumstances and with motive related to their specific situation
      • Receive their data by way of an accessible format or ask to cancel
    • At any moment the EMPLOYEE can withdraw their consent that had been given to the specified treatment, which may later cause the unilateral termination of the contract agreement by way of not fulfilling its obligations, if this had been specified as such in the heading “legitimacy”
    • To exercise their rights the EMPLOYEE should attach in their request a photocopy of an official document of identification in order to verify their identity.
    • The EMPLOYEE is reminded of their obligation to present any such claim to the Spanish Agency for Data Protection.

Candidates (CV).

  • Responsible entity:
  • Purpose:
    • In Fonetic, information provided by CANDIDATES is treated for recruitment processes and for sending the CVs to clients and potential clients in commercial processes of the company.
    • Data will be kept for 5 years from the date the CV is received.
  • Legitimacy:
    • Consent by CANDIDATE. In the case whereby consent has not been given, the candidate cannot be included in any recruitment process run by FONETIC.
  • Recipient:
    • Data provided will be used by FONETIC with the possibility of transmitting it to the companies of FONETIC Group.
    • Data provided can also be disclosed to client companies of FONETIC within their services framework.
    • No other disclosures foreseen by legal obligation.
  • Rights:
    • The CANDIDATE, in accordance with articles 15 and 21 of the (EU) Regulation 2016/679 of the Data Protection Act, is free to exercise their right to access any data which FONETIC holds, to alter, eliminate (“right to be forgotten”), limit, oppose or transport any respective data using the postal address, previously stated at the beginning of this clause, or electronically using the email address rgpd@fonetic.com.
    • The aforementioned rights consist of and are outlined, under the requirements of articles 15 and 21 of the GDPR, that the CANDIDATE has the right to:
      • Known what data FONETIC has in its possession and in what capacity is it being used for.
      • Update their data
      • Limit the treatment and use of their data
      • Exercise the “right to be forgotten” or elimination
      • Voice their objection to the treatment if their data in determined circumstances and with motive related to their specific situation
      • Receive their data by way of an accessible format or ask to cancel
    • At any moment the CANDIDATE can withdraw their consent that had been given to the specified treatment, which may later cause the unilateral termination of the contract agreement by way of not fulfilling its obligations, if this had been specified as such in the heading “legitimacy”
    • To exercise their rights the CANDIDATE should attach in their request a photocopy of an official document of identification in order to verify their identity.
    • The CANDIDATE is reminded of their obligation to present any such claim to the Spanish Agency for Data Protection.